In addition, investigators should ensure that all agreements that relate to any foreign appointment or an item listed on the Other Support page have been reviewed and approved by their Deans Office prior to being included in the Other Support. Recently the Federal Government has been placing additional scrutiny on foreign influence and the impact to federal research. Sign into your account if you do. Select other ASU personnel who will participate in this project, Update Person Months activity in AWD (will automatically populate from the FP on AWDs created after 11/30/2020), FP Smartform 1.1.1 Additional Personnel and FP Smartform 1.1 > Subsection 3.0 Direct Sponsor Principal Investigator / Fellow. Step 1 - Check to see that the award has been entered into the Navy Department Awards Web Service (NDAWS) by logging onto BOL. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary). While the tool specifically creates NSF- and NIH-formatted documents, the information provided in the tool can be used to meet other sponsors requirements for information on awards and pending proposals. The percentage per year to be devoted to the other projects. Consulting activities that involve conducting research, regardless of whether or not remuneration is received. Briefly describe the research being performed and explicitly identify any overlaps or synergies with the proposed research. NSF has not released the schema or coding that ASU developers would need to use in order to update ERA to generate a C&P that NSF systems will see as identical to NSFs Fillable PDF form. This response should vary from proposal to proposal, as it is specific to the proposed project. Other Support may include resources and/or financial support, domestic or foreign, available in support of or related to a researchers research endeavors, regardless of whether they are awarded through Johns Hopkins, through another institution, or provided directly to the researcher. Johns Hopkins University Project/Proposal Title: FP Smartform 1.1, #1 Full Title of Proposal; AWD Smartform 1.0, #1 Award Title, Status of Support: Pending selected for Proposals; Current selected for Awards, Proposal/Award Number: FP number; AWD Smartform 1.0, #7 Sponsor Award Number, Source of Support: FP Smartform 1.1, #6 Direct Sponsor & Prime/Originating Sponsor; AWD Smartform 1.0, #3 Direct Sponsor and #5 Prime/Originating Sponsor, Primary Place of Performance: automatically set to Arizona State University, Project/Proposal Start & End Date: FP Budget Form 1.1; AWD Smartform 1.0, #8 Award Start & End Date, Total Award Amount: FP Total Sponsor Budget; AWD Smartform 2.0, #1 Total Obligated Award Dollar Amount, Person-Months: FP Budget person months effort; AWD Activity Update Person Months or from original FP, Overall Objectives: FP / AWD Activity Update Current and Pending Reporting Data, Statement of Potential Overlap: FP / AWD Activity Update Current and Pending Reporting Data, Title: FP Smartform 1.1, #1 Full Title of Proposal; AWD Smartform 1.0, #1 Award Title, Major Goals: FP / AWD Activity Update Current and Pending Reporting Data, Project Number: FP number; AWD Smartform 1.0, #7 Sponsor Award Number, Name of PD/PI: FP Smartform 1.1, #3 Direct Sponsor Principal Investigator / Fellow; AWD Smartform 1.0, #2 Sponsor Principal Investigator (P/I), Project/Proposal Start and End Date: FP Budget Form 1.1; AWD Smartform 1.0, #8 Award Start & End Date, Person Months: FP Budget person months effort; AWD Activity Update Person Months or from original FP, Overlap: not pulled from ERA since NIH requires an overall statement of overlap across all proposals instead of individual reporting. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary). Enter the information regarding Overlap, which is to be summarized for that individual. While the tool specifically creates NSF- and NIH-formatted documents, the information provided in the tool can be used to meet other sponsors' requirements for information on awards and pending proposals. 3. Applicants and recipients can use this time to align their systems and processes with the new formats and instructions (see the JHU NIH Guidance section below for more details). Current and pending support includes the proposal being submitted, ongoing projects, and any proposal currently under consideration, from all sources, regardless of whether the support is provided through the proposing organization or is provided directly to the individual. 3729-3733 and 3801-3812). JHU NIH Proposal Preparation Instructions In-kind support such as office/laboratory space, equipment, supplies, employees, and students not intended for use on the project/proposal must be reported within the In Kind Contributions section of the NSF and NIH forms. If the individual has more than 15 items that need to be included in their C&P, the NSF SciENcv format should be used (see NSF-Approved Formats for Current and Pending Support). Beginning January 25, 2022, the NIH is implementing two changes to Other Support disclosures. NSF has clarified that start-up packages provided to the individual from the proposing organization do not have to be reported. *Please note that you must be connected to the JHU VPN to view the document Forthcoming NIH Requirements Related to Other Support Disclosures. 2. Failure to submit this information may cause the proposal to be returned without further review. Sponsor will need to approve budget changes. Below are examples NSF provided for in-kind contributions. Current and Pending Support, also known as Other Support, is a form typically used by federal sponsors to request information for the PI(s) and Key Personnels current and pending research projects. For all applications and submissions on or after May 25, 2021,JHURA and School of Medicine ORAwill requirethe use of the newNIH Other SupportandBiosketchforms, without the new signature/certification requirement. See earlier notice, NIH Grant Guide NOT-OD-19-114. Yes, all effort committed to the project should be reported. What is an Expired award, and why do expired awards appear in the C&P tool? Report all resources and other support for all individuals designated in an application as senior/key personnel including for the program director/principal investigator (PD/PI) and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. office/laboratory space, equipment, supplies, employees). RAs are advised to review original FPs for all pending and current items and include any cost shared effort budgeted in the proposal within the Project/Proposal section of the Current & Pending Support form for NSF and NIH. The table below lists the SmartForms that the C&P Tool uses to identify if a submitted proposal or active award should be pulled into an individuals C&P report and how this information can be updated. If you are submitting an Other Support document to NIH, you may find this annotated version of the NIH Other Support form helpful. As noted above, all committed effort should be reported on the Current & Pending Support document. In the interim, proposers must continue to prepare this document in accordance with the guidance specified in the PAPPG (NSF 20-1). These contracts must be in English or include an English translation. JHU NIH Proposal Preparation Instructions. If errors are discovered in the ESR, the servicing administrative/personnel office must be contacted for assistance. JHM Welch Library has additional resources including this video on using ORCID. ), Training grants involving the reporting investigator as mentor or project director. This includes proposals and awards that the individual participated with, that were not routed through MSUs research administration system. to verify current and pending personal awards you should use what source navy If your document is in a processed status, please contact DFAS for payment information or go to the myInvoice application, which is now a part of Procurement Integrated Enterprise Environment, or contact DFAS for payment information dx An Update Person Months activity is available to RA users on each ERA Award, which allows RA users to manually enter the person months of effort each individual has designated for the project. Why is it showing? RAs are advised to review original FPs for all pending and current items and include any cost shared effort budgeted in the proposal within the Project/Proposal section of the Current & Pending Support form for NSF and NIH. First, as explained below in an email to faculty that was distributed yesterday, beginning on January 25, all faculty must include in their Other Support disclosures copies of non-JH contracts related to foreign appointments and/or employment. OSP suggests that MSU key personnel provide a draft Other Support form for review prior to signing. Applicants and recipients remain responsible for disclosingallresearch endeavors regardless of the version of the forms used, including: Please consult the original and relh.gov/faqs#/other-support-and-foreign-components.htm>Other Support FAQs for additional guidance on what needs to be disclosed. office/laboratory space, equipment, supplies, or employees or students supported by an outside source. Google Translate). If you are included on grants/contracts that are received by the non-domestic entity you have an appointment with, these grants/contracts need to be provided. Circulate the document to the faculty for review and approval. that have not yet been approved or processed. Once an FP has moved into the Declined state, it should no longer be pulled into the C&P Tool. The link includes archived versions of the disclosure table;please make sure you are viewing the current version. In the meantime, please contact us if you have any questions. Supporting References: . The administrative office may send the award, scanned as a quality PDF, to PERS-312 at. EmailERA@asu.edu with the name of the investigator for whom you are pulling a report and a detailed explanation of the issue. Each request should be filled out neatly and should include the veterans complete name used while in service, rank, service number, social security number, branch of service, dates of service (date entered and date released), and it should be signed by the veteran or the next of kin if the veteran is deceased. For example, if visiting faculty or scholars who are supported by their home institution work in your lab on federally-funded research, that constitutes reportable support. PIs and other Senior/Key Personnel should work through JHURA to notify NIH of any previously undisclosed Other Support. - An active award is any ERA Award that is in one of the following status: Activation in Progress, Activation Hold, Active, or Expired. Replacements: Navy Personnel Command, PERS-312 will (on a one time basis) replace medals and ribbons when they have been lost or destroyed, through no fault of the member or have become unfit for wear because of age/deterioration. Most federal agencies require Current & Pending Support documents to be submitted with the proposal or just before an award is issued, and if awarded, they may require any changes to be disclosed in progress reports. To ensure NSIPS/ESR date is accurate and up-to-date prior to detaching from a duty station, which of the following should be verified? Failure to follow the appropriate formats on or after January 25, 2022 may cause NIH to withdraw applications from or delay consideration of funding. Overall, the Guide has been updated to align with the changes to NSFs Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 22-1). 3. The format of this requirement varies by sponsor. Please include screenshots, if possible. Up-to-date information on these additional measures is available on the JHU Research website at the link shared above. Consultant, Enterprise Research Administration (ERA) System. Remove an Individual:Complete anASU Post Submission Requestin the FP to remove the individual from SmartForm 1.1.1 (may also require updates to the budget and Investigator Allocations, re-routing for department reviews, and approval by the sponsor prior to award). This means that research support includes both resources that you receive through Johns Hopkins University and some resources that you may receive outside of a formal contract through JHU. Why is this occurring? The risk assessment and rubric are included in all BAA's for grants and cooperative agreements. Note: Details of any obligations to a program, entity or organization sponsored by a non-domestic government must be provided to DOE upon their request. Check the box next to Allow this permission until I revoke it. Support should be grouped together based on their Status and reported in the order of Active, Pending or Completed during the past three years, (from top to bottom). 1. Review data for accuracy and completeness. (a) In summarizing the excerpt as a whole, what three central ideas would you include? The official history of assignments during a person's Navy career while on active duty should be found in what systems? The description should help identify overlaps or synergies with the proposed research. School specific processes can be found here. Please consult theoriginal NIHNoticeandFAQs, as well asJHUs Current and Pending Support pagefor additional guidance on what needs to be disclosed. As a reminder, Other Support must be disclosed at Just-in-Time when submitting K and T grants, as part of progress reports, and as otherwise required under specific funding programs. Click thebutton. If you already have an ORCID iD, please keep it updated. This represents a change from the original May 25, 2021 requirement date for the updated formats and other support signatures. ), to make it easier to determine which projects to include or exclude from a C&P report, as appropriate. This field is for validation purposes and should be left unchanged. If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates. This has resulted in some federal agencies providing additional guidance on what needs to be included in Current and Pending/Other Support documents. 5. With the release of their revised Grant Policy Statement in October of 2019, NIH revised their definition of Other Support. If the agreements are written in a language other than English, a translated copy must also be provided. The PI and each senior/key person and any proposed subaward must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; fulltime, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individuals research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses. Why do postdocs and other non-PI individuals show up in the tool? This is likely occurring because the individual is listed within an AWD or FP SmartForm that the C&P Tool pulls information from. List all positions and scientific appointments both domestic and foreign held by senior/key personnel that are relevant to an application including affiliations with foreign entities or governments. Name and address of the agencies and/or other parties supporting the other research projects. RA users can update this field in the tool and/or on the generated C&P reports, as appropriate. The Current & Pending Tool (C&P tool) was developed to assist Research Advancement staff with the creation of Current & Pending (C&P) documents quickly and accurately. Register with your information if you do not have an account yet. How is the list of investigators populated? believe are necessary in order to provide the required current and pending support information. The NIH C&P form in ERA will allow the RA to specify the number of blank rows for Current awards and Pending proposals to be added prior to downloading the report. Please note that DOD proposals for other types of awards may have different requirements; please check the program solicitation and direct any questions to your OSP Proposal Team. This information will be updated as we learn of new requirements from federal agencies. 2. ORCID is a widely used persistent identifier, trusted by institutions of higher education, publishers, and funders. The C&P tool pulls all C&P information directly from one source: Enterprise Research Administration (ERA) System. In contrast to NIH, NSF does not consider a Postdoctoral Fellow who directly receives their own support as in-kind current or pending support. I occasionally consult for industry. Once the appropriate vice dean has reviewed your submission and approved the external academic appointment, they will communicate that approval to you; you must then include the relevant contracts in your Other Support materials. Specifically, report the following: 1. This includes copies of contracts, grants or any other agreements specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. Please note that NASA proposals for other types of awards may have different requirements; please check the program solicitation and direct any questions to your OSP Proposal Team. Who should I contact to update ERA? (18 U.S.C. NIH will accept machine-read translations (e.g. in return. Sponsored project awards to MSU from non-domestic entities. This NIH notice reminds researchers that Other Support includes but is not limited to: Other Supportdoes not includetraining awards, prizes, or gifts. On 18May2020, Navy Personnel Command launched the new BUPERS OnLine (BOL) NDAWS application. Provide copies of the agreements associated with foreign appointments and attach to the Biosketch document in the for submission to NIH. In order to help users efficiently filter out Expired awards, when appropriate, the current status of the award is presented in the tool. NIH is anticipating that a template will be available in SciENcv beginning in FY 2022. Step 2 - If the award(s) is/are reflecting accurately in BOL NDAWS but not in your OMPF, the administrative office may send a quality (it will be a permanent document in the OMPF) .pdf scanned copy of the missing award to, Step 3 - If the award(s) has/have not been entered into BOL NDAWS, contact your administrative office for assistance. RAs are advised to review original FPs for all pending and current items and include any cost shared effort budgeted in the proposal within the Project/Proposal section of the Current & Pending Support form for NSF and NIH. JHURA will soon announce Q & A sessions to be held later this month/early January to answer any questions you may have. The tool does not filter by project role, as users need to be able to easily pull a report of all projects on which an individual is named. It is important that all university faculty carefully manage your academic identity so that others can find and see your work.
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